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    Dealership Accounting Services

    Monthly close, bookkeeping, and financial insight built for dealers.

    Two things usually bring dealers to us: the office manager left, or the lender wants financial statements. Both are urgent. Dealership books carry schedules, departments, and inventory accounting unlike any other business, and our team works with them every month. We help you close the books on time, keep your schedules clean, and understand what your numbers are telling you.

    We work with franchised and independent stores, powersports, RV, marine, and industrial dealers across Utah.

    Talk to our dealership team

    Month-End Close Support for Dealers on a DMS

    Franchised dealers and larger independents keep their books in dealership accounting software such as Dealertrack, Reynolds & Reynolds, or CDK. Your office staff handles daily entries and the factory statement in your system. We work alongside them to close the month accurately:

    • Schedule reconciliation. Contracts in transit, vehicle receivables, warranty and factory receivables, and clearing accounts collect stale items that nobody clears. We help reconcile them each month and clean up what has built up.
    • Inventory accounting. We work through vehicle inventory, floor plan reconciliation, parts inventory, and aging, which drives both interest cost and write-down exposure.
    • F&I income. We check recognition timing, chargeback reserve adequacy, and reconciliation to the products sold.
    • Close checklists and timelines. We document a repeatable close process, so your books close on schedule and a staff change doesn't stop the month.

    We work with reports and data from all the major dealership platforms. Your system stays exactly as it is.

     

    Bookkeeping and Financial Statements for Dealers on QuickBooks

    Many smaller and independent dealers still keep their books in QuickBooks. For these stores, we provide full bookkeeping and monthly close, and we prepare dealership-specific financial statements with the department structure lenders and owners expect:

    • Bookkeeping, bank and floor plan reconciliations, and monthly close
    • Department reporting for new, used, parts, service, and F&I
    • Vehicle and parts inventory tracking and aging
    • QuickBooks setup and chart of accounts structured for a dealership
    • Staff training, with support from our certified QuickBooks ProAdvisors

    When you're ready to move to dealership accounting software, your books will be clean and organized for the transition.

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    Monthly Financial Statement Analysis

    A dealer financial statement holds the answers to most questions about a store's performance, if someone takes the time to read it. Each month, we analyze your statement with you and look at:

    • Gross profit and expenses by department
    • Service and parts absorption
    • Inventory levels, aging, and floor plan cost
    • Trends compared with prior months and prior years

    Then we tell you what stands out and what to do about it. This work is advisory, which keeps it practical and fast.

    Commission and Pay Plan Systems

    Dealership compensation is complicated. Salespeople, F&I managers, service advisors, and technicians often each have their own pay plan. We help you design the processes and calculation tools behind commissions and bonuses. That way your payroll provider receives accurate numbers, and your team trusts how they're paid.

    Cleanup After a Staff Departure

    When an office manager or controller leaves, much of what they knew leaves with them. Schedules go unreconciled, clearing accounts hold balances nobody can explain, and the general ledger drifts away from the last filed return. Cleanup is a common starting point.

    We scope cleanup separately from ongoing work, with a defined endpoint, so you know what it costs to fix the past and what it costs to run the store going forward.

    Accounting for Affiliated Entities

    Dealer groups usually include real estate companies, holding companies, and other related entities, most of which run on QuickBooks. We keep their books current, account for intercompany activity, and make sure rent and other related-party transactions are recorded consistently with the store.

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    Need a Review or Audit?

    Floor plan lenders and manufacturers often require reviewed or audited financial statements. Our dealership audit team handles those engagements.

     Dealership Accounting FAQs

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    Can you work with our existing office staff?

    Yes. Most of our dealership clients work that way. Your staff handles daily transactions in your system, and we support the close, reconciliation, and reporting.

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    Do you process payroll?

    No. Your payroll provider runs payroll. We help you build the commission and bonus calculations that feed it.

     

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    We're still on QuickBooks. Can you help?

    Yes. We provide full bookkeeping for dealers on QuickBooks and prepare dealership-format financial statements from it.

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    How fast can you start?

    Ongoing work typically begins within two to three weeks. Cleanup depends on how far behind the books are.

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    Can you handle a multi-rooftop group?

    Yes, including the affiliated entities and intercompany accounting that come with a group.

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    Do you also handle our taxes?

    Yes. Our dealership tax team works from the same books, which makes planning faster and more accurate.

    Talk to Our Dealership Team

    Tell us how many rooftops you have, which accounting system you use, and what prompted the call. We'll tell you where we'd start.
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