by Jessica Donaldson

Are you new to QuickBooks Online? Maybe you have never used any version of QuickBooks before and aren’t sure where to start. Or maybe you have switched from a desktop version to the online version and noticed they look nothing alike. Either way, knowing how to navigate QuickBooks Online is essential if you plan on staying on top of your bookkeeping.

There are several sections of QuickBooks Online – each has their own unique purpose. When you log in to your QuickBooks Online you will see each section listed in a column on the left hand side. Read on for a brief description of each section.

Section one is the main home page, or dashboard. It gives you a peek at your current financial status. It includes a breakdown of invoices that have been paid, are overdue, or open to signify income. It provides a breakdown of costs so you can review what your highest expenses are. It also provides a column on the right hand side that lists all bank accounts and credit cards and their current balances. From the dashboard you can see at a glance where your business generally is at any given time.

Section two is the banking section. It has a row at the top that lists each bank account or credit card account you have set up in the QuickBooks file. When highlighting a certain account, you have the ability to view transactions for review – as long as you have set up a connection to your online banking. Doing this makes it fast and simple to add transactions to each accounts check register.

Section three is the sales section. It is an area to keep track of your customers and invoices. You can create new customers, new invoices, or review past transactions here.

Section four is the expenses section. This is where you can track your vendors – who you pay money to for different services – as well as all your company expenses. They can be viewed by vendor or by date in this area.

Section five may or may not be applicable as it is the employee section. To use this section you would need to add a payroll plan. QuickBooks can simply help you create the paystubs and you do the rest or it can help take care of all aspects of payroll including filing and paying the payroll taxes on your behalf.

Section six is the report center. Here you can access basic management reports like the Profit and Loss and Balance Sheet as well as reports concerning your employees, sales, and vendors.

There is another place to access a lot of these capabilities as well! If you also look in the right hand corner of your QuickBooks Online you will see a Plus sign icon and a Gear icon. Both these icons link to a drop down menu that gives you more action items such as creating a journal entry, accessing your Chart of Accounts, managing the users that have access to your account, or to reconcile a bank account.

QuickBooks Online may look very different but has the same functionality and ability that a desktop version of QuickBooks would have – you just have to know where to look! For further assistance in learning how to navigate QuickBooks Online, contact one of Larson and Company’s QuickBooks Pro Advisors.